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Knowledge Library Website Privacy Statement
1.1. The Knowledge Library website is operated and managed by the GRDC. This website privacy statement applies to personal information collected by GRDC through this website. The use of the terms “GRDC”, “we” or “us” in this privacy statement include where GRDC is acting through a contractor.
1.2. The GRDC has adopted the “layered privacy notice” format recommended by the Office of the Australian Information Commissioner. This document provides you with a succinct overview of how we handle your personal information.
(a) the kinds of personal information that we collect and hold
(b) how we collect and hold personal information
(c) the purposes for which we collect, hold, use and disclose personal information
(d) how an individual may access and seek the correction of personal information that we hold
(e) how an individual may complain about any a breach of the APPs by the GRDC, and how we will deal with such a complaint, and
(f) whether we likely to disclose personal information to overseas recipients and, if so, the countries in which such recipients are likely to be located.
2. Information collected when you look at this website
2.1. We collect information that you choose to give us, for example your name and email address if you contact us using our contact details provided on the website.
2.2. If you visit this site to read or download information, we may make a record of your visit for statistical and business purposes and in the course of normal website administration. Such information may include your server address, domain name, IP address, the date and time of your visit, pages accessed, documents downloaded, previous site visited and the type of browser used.
3. The GRDC’s personal information handling practices
3.1. The GRDC takes its privacy obligations very seriously, and is committed to meeting the highest standards when collecting, holding, using and disclosing your personal information.
3.3. We only collect personal information by lawful and fair means. We usually collect personal information about individuals directly from those individuals or their authorised representative.
3.4. We sometimes collect personal information from a third party or from a publicly available source, but only if:
(a) the individual has consented to such collection or would reasonably expect us to collect their personal information in this way, or
(b) if it is necessary for a specific purpose which is reasonably necessary for or directly related to our functions and activities.
3.5. We only collect personal information for purposes which are directly related to our functions or activities under the Primary Industries Research and Development Act 1989 and the Grains Research and Development Corporations Regulations 1990, and only when it is necessary for or directly related to such functions and activities.
Use and disclosure
3.6. We only use personal information for the purposes for which we collected it – purposes which are directly related to or reasonably necessary for one of our functions or activities.
3.7. We do not give personal information about an individual to other Government agencies, private sector organisations without your consent, unless:
(a) the individual has consented
(b) the individual would reasonably expect, or has been told, that information of that kind is usually passed to those individuals, bodies or agencies
(c) it is otherwise required or authorised by law
(d) it will prevent or lessen a serious and imminent threat to somebody’s life or health, or
(e) it is reasonably necessary for the enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of public revenue.
3.8. We take steps to protect the personal information we hold against loss, unauthorised access, use, modification or disclosure, and against other misuse.
3.9. All information is stored and archived for a period of at least 12 months and possibly up to 7 years, in line with our record keeping obligations. When the personal information that we collect is no longer required, we destroy or delete it in a secure manner, in accordance with the Archives Act 1983, the Administrative Functions Disposal Authority, the Research and Development Corporations Records Authority, and any other relevant Records Disposal Authority as authorised by the National Archives of Australia.
3.11. To protect your privacy and the privacy of others, we may have to gain evidence of your identity before we can give you access to information about you or change it.
3.12. If you are listed on one or more of our mailing lists you can opt out at any time. You can unsubscribe by using the ‘unsubscribe’ options noted in our emails.
3.14. For more information about privacy obligations for Australian government agencies, please visit the following links:
How to contact us
3.15. For further information, contact our Privacy Officer at email@example.com, by telephone at (02) 6166 4500, or by fax on (02) 6166 4599. Alternatively you can write to us at GPO Box 5367, Kingston, ACT, 2604, Australia.